Board Meeting July 16, 2020

Meeting was called to order at 4:00 pm. Board members present were Angela Willenbring, Jim McLeod, Sue Eckes, David Dunning, Brad Helmeke, Garry Griffin, Bruce Wessman (newly elected member), and Kathy Anderson. Joan Covington arrived shortly after 5:00.

Old Business:

At the May 20, 2020 meeting, there was board member discussion of updating our website. Board members were looking for more direct access to the site to make changes and additions, such as direct access/input of photos and ability to expand. Our current site through Cora-Kris does not allow this access. In order to make comparisons with our current host, Ryan Delarosa, who lives on the westside of Kerbs Lake, was invited to present information about what he could offer as a host. Ryan’s “Square Space” would add functionality by allowing direct access/input of photos, newsletter, meeting updates. When asked if we would have ability to expand, Ryan indicated that we definitely would. We would need to transfer the old domain to us or we could give it up and start a new one. The new domain would cost between $12 and $20 and there would be a $12/month fee to host. Members indicated that there should be an initial set-up fee for Ryan. B. Helmeke made a motion to pay an initial set- up fee of $250, pay $12-$20 for a domain fee and pay a monthly fee of $12/ month for the new website with bills presented to LMKLA as needed. S. Eckes seconded the motion. Motion carried 8/0.

Treasurer’s Report:

Report from the ’19 Annual Meeting was approved 67/1. D. Dunning indicated as of 7/16/2020 there was $26,906.46 in the checking account and $5497.89 in the CD 0n 5/31/2020. An invoice submitted for approval was $46.12 from Perham Office Supply. 2020 Membership as of 7/16/2020 was: Paid Membership (148) - $2960.00; Fireworks Donations - $4685; and Directory Requests (15) - $75. Total receipts as of 7/16/20 was $7720.00. Paid membership was at 84%. K. Anderson made a motion to accept the report as presented and B. Helmeke seconded. Approved 8/0.

Secretary’s Report:

Report from the ’19 Annual Meeting was approved 67/1. There was no report completed of this years’ annual meeting due to the on line meeting and the need to compile votes. However, it was noted that a correction was needed on the ’19 Annual Report for a change of date for pump shut-off from April 23, 2020 to March 23, 2020. B. Helmeke motioned for the change, D. Dunning seconded. Approved 8/0. K. Anderson reported the correction was made on the 2019Annual Report.

New Business:

Ballots from Annual Meeting: D. Dunning presented the results of the mail in votes from the annual meeting. His Ballot Summary was dated June 30, 2020. It will be incorporated into the minutes of the annual meeting. The member election resulted in the re-election of Garry Griffin and Angela Willenbring and the election of Bruce Wessman. A “Thank You” to all members returning ballots in a timely manner.

Membership Directories:

They are almost ready to go with a few minor additions and corrections according to S. Eckes and J. Covington. They will be delivered in early August. Thanks were extended to S. Eckes for all the work/volunteer hours she has been putting in on the directories and other board related activities, especially this spring with the Covid-19 virus and the need for a mailed ’19 Annual Meeting. It was suggested that a gift of thanks be given to her. J. McLeod motioned that a gift of $50 be presented to her for this. B. Wessman seconded and motion carried 8/0. Election of Officers: G. Griffin made a motion that all officers remain the same. J. Covington has asked to transition out of her role as Communications Coordinator but is willing to assist a new person in learning the database that needs to be routinely updated for the directory and for sending out emails. It was suggested that B. Wessman would be well suited for the position. The motion was restated by G. Griffin with this change. It was seconded by B. Helmeke and approved 9/0. A. Willenbring is President, J. McLeod is Vice-president, D. Dunning is Treasurer, K. Anderson is Recording Secretary, and B. Wessman is Correspondence Secretary.

Welcome Packet:

There was discussion of developing a packet that could be given to new residents on the lakes. It was suggested that this packet consist of the directory with information about the LMKLA and a membership card, a map of the lakes, the latest newsletter, invasive species information card, a neighborhood watch sign, information on local shops, etc. New residents would be visited by the Beach Captain and the nearest board member to welcome them and give them the packet. A method of learning who these new residents are as properties are purchased needs to be determined, perhaps through the assessors office. This subject will be further discussed at the next board meeting. B. Wessman will be in charge.

Other Business:

A. Willenbring reported that she talked with county rep and Highway 34 construction should start the first week in August. Natural gasoline will go under the bike path. As of today the water level is 15” above OHW as reported by A. Willenbring. The lake is currently going down about an inch per week so, unless there is significant rain, the lake will reach 12” above OHW in early to mid-August. At the point the lake reaches this level, lakeshore owners can begin making beach repairs/improvements once they get a permit from the county. The cost of the permit depends on work being done but will cap at $250. A. Willenbring will contact Chris LeClair at Land and Resource Management to find out the guidelines.

It was pointed out that for the last few years there has been slightly more money donated for fireworks than the actual cost. The board may consider increasing the amount spent to expand the show from $4000 to $4500. Future discussion is needed. The extra money has been carried in the checking account.

E-mail address change for S. Eckes: She reminded us that her address is now sueperprint@arvig.net.

Next Meeting: Scheduled for August 10 (Monday), 2020 at 4:00. Beach captains will be invited to this meeting.

Motion to Adjourn: Made by B. Wessman and seconded by G. Griffin. Approved 9/0. Meeting adjourned at 5:35.

Angela Willenbring, President Kathy Anderson, Recording Secretary