Board Meeting May 20, 2020

Meeting was called to order at 6:27pm. Those present were: Angela Willenbring, Jim McLeod, Sue Eckes, David Dunning, Joan Covington and Kathy Anderson. Absent were: Brad Helmeke, Garry Griffin and Barbara Strand.
Old Business:
Treasurer’s Report: David Dunning reported that as of 5/18/2020 the checking account balance was $29,719.58 and as of 5/31/2020 the CD was at $5,497.89. Invoice submitted for approval was the Annual DNR Fisheries Donation for $200. Membership summary as of 5/18/2020 was 110 paid memberships for a total of 62%. $3,470 has been made in donations for fireworks and $55 paid requests for 11 directories. There was a total of $5,725 total member receipts as of 5/31/2020. K. Anderson. made a motion to pay the DNR donation and J. McLeod seconded. Motion carried. Motion to approve the treasurer’s report was made by J. McLeod and J. Covington seconded. Motion carried.
Secretary’s Report: Kathy Anderson presented the minutes of the March 18 – April 30, 2020 email meeting, giving each member present a rough draft. D. Dunning motioned to approve, J. McLeod seconded. All approved.
New Business:
Should the financial year change to match the calendar year or should it remain the same with the year ending on May 31st? Discussion included the year end financial report, the time of the annual meeting and membership collection, and directory updating and distribution. It was agreed the current fiscal calendar will continue to end May 31st.
Water sample collection should begin with current volunteers on Kerbs and Little McDonald collecting the samples on the 3rd week of each month. Jim McLeod volunteered again to take the samples to the lab in Detroit Lakes and if he cannot make it he will call on other board members to help out.
Channel Update – no additional information is available but it is an on-going process with the DNR, legislature and County. So far the legislature has not passed a bonding bill but it is still being worked on.

Annual Meeting – Possibilities due to Covid-19
Should Annual Mtg. be delayed or cancelled, should there be a virtual meeting or should there be a meeting through the mail. If delayed until fall many members will not be at the lake to attend. A virtual meeting would take a lot of extra cost and organization. The mail option looks like the best option for by-laws and time lines that need to be met and cost factors.
The format of the mailing would include:
Secretary’s Annual report – Last years printed out as part of pkg. with request for motion/vote to approve.
Treasure’s report – printed out with membership numbers with motion/vote for approval. Clarity & water levels – report from Dave Wenzel, the Mollins, and the Haiders
Board Member election – candidates will be listed on voting ballots
Fireworks (July 3 backup July 5) – Thanks to Steve Johnston for use of property and Bert Nelson doing the display from Flashing Thunder Fireworks. Steve Richter has retired.

Lake Region gas-line update – tentatively scheduled to go from the southwest corner down the south shore along Hwy. #34 under the bike trail starting in July. Road/bike pathconstruction is to begin in June.
Venting Update – currently between 18 and 20 inches over OHW so no pumping at this time, maybe mid-June.

Land and Resources (Chris LeClaire) & Soil and Water Conservation (Darrin Neuville) – no one available at county until late June.
The above will be incorporated into a mailing to all members currently on the newsletter mailing list. S. Eckes has the materials needed to send it. J. Covington will assist as needed. J. McLeod made a motion to approve doing the mailed Annual Meeting and the costs associated with it because of the Covid-19 virus preventing the normal meeting. A. Willenbring seconded. Approved. Mailings will be attempted to be completed around June 4-5. Voting ballots from the membership should be returned (postmarked) by June 22, 2020.
Other Business:
There should be no shoreline restoration until water levels within 12” of OHW. Residents should be checking with the county for permits.
Adjournment at 7:30. Motion by D. Dunning and second by J. McLeod. Carried.
Angela Willenbring, President Kathy Anderson, Recording Secretary