On-line Board Meeting March 18 -April 30, 2020

The meeting was initiated by email from President Angela Willenbring on March 18 with board members Joan Covington, Jim McLeod, Barb Strand, Dave Dunning, Garry Griffin, Kathy Anderson, Sue Eckes, and Brad Helmeke.

Old Business

Secretaries Report: The last board on-line meeting’s report of March 6, 2020 was submitted by Angela through email. This and the September 11, 2019 meetings need to be approved. Joan Covington moved to approve minutes for both meetings with the amendments of names for the water clarity teams. Brad Helmeke seconded the motion with amendments. Motion carried. Both sets of minutes were approved.

Treasurer’s Report: The March 6th report was submitted by email to the board members. Joan C. motioned to approve, Kathy A. seconded. Motion carried. David D. then reported on April 26th that additional payments were needed. These consisted of $106.15 to Sue Eckes for postage, $27.99 to Perham Office Supply for labels and envelopes and $217.96 to Photo Magic for copies and membership cards. The balance in the bank on 3/31/20 was $24,361.61. He has already received some 2020 memberships and fireworks payments. Joan C. moved to approve the report and payments. Jim M. seconded the motion and motion carried.

New Business

Angela asked for volunteers to help Sue Eckes stuff envelopes with the newsletter but Sue indicated that due to “social distancing” needed because of the coronavirus she would do this herself and no volunteers would be needed.

Fireworks’ contract with Bert Nelson (Steve Richter has retired) needs to be signed. Dates have been set for July 3rd and alternate July 5th at a cost of $4000. Clarification of contract language was sought at the request of the board before approval. There was concerns regarding a 15% fee if the second date had to be used. This had been included in previous contracts. There was also a question about a coronavirus clause perhaps needing to be included. Angela W. brought the concerns to Bert Nelson at Pelican Rapids. The parent company for the fireworks has remained the same since 2015: Flashing Thunder Fireworks out of Iowa. There will be no difference in services provided than in the past and the 15% fee does not apply to our situation since Bert is local and does not come from the parent company location in Iowa. Joan C. motioned to approve the fireworks contract and Barb S. seconded. Motion carried.

Questions arose regarding fireworks and the annual meeting because of the covid-19 virus. Because the fireworks team would do all the set up and take down and individuals watching would be responsible to do their own social distancing in their boats this seemed to be in accordance with the governors directives. Mr. Nelson had discussed this with Angela W. Whether or not to have an annual meeting will be discussed at the next board meeting which is scheduled for May 18th at Angela Willenbring’s. It will be held outside with members bringing their own chairs and following physical distancing. If weather prevents this meeting, it will be rescheduled.

Motion was made by Angela W. to adjourn the online meeting on April 30th. Kathy A. seconded. Meeting adjourned.

Angela Willenbring, President Kathy Anderson, Recording Secretary